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Updated December 10, 2008

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BY-LAWS, COCHRANE SEARCH AND RESCUE ASSOCIATION

 

ARTICLE III — MEETINGS OF MEMBERS

 

Section 1 — Regular meetings:  Regular meetings of the members shall normally be held monthly.  Additional meetings of the members may be called at any time by due notice upon the instruction of the President or the Board.  Regular meetings may be cancelled or postponed by a majority vote of the Board for up to three months.

 

Section 2 — Annual general meeting (AGM):  The Association shall hold an AGM of the entire membership on or before the 31^st day of March of each year; the Board will designate the specific date, time and location of this meeting.  Due notice shall be given to all members in advance of the meeting date.  At the AGM, the members shall elect Directors and Officers, receive reports on the activities of the Association, and determine the direction of the Association for the coming year.  The Officers and Directors so elected shall form the Board and shall serve until their successors are elected and installed.  The AGM may be postponed by a majority vote of the Board for a period not exceeding 30 days.

 

Section 3 — Special meetings:  The President, a majority of the Executive Committee, or a majority of the Board of Directors may call Special meetings. A petition signed by 25% of the members may also call a Special meeting.  This petition must be submitted to the Board of Directors and be accompanied by an explanatory letter, which includes the reasons for calling a Special meeting.  If justified reasons are given, the Board will call a meeting within 30 days or hold the Special meeting on the next scheduled Regular meeting date.

 

Section 4 — Quorum:  One quarter of the entire membership in good standing in attendance at any properly announced meeting will constitute a quorum. 

 

Section 5 — Voting:  All issues to be voted on shall be decided by a majority of those present at the meeting in which the vote takes place.  Votes must be made in person or, where deemed acceptable by the Board, submitted in writing or electronically via email prior to the vote and not by proxy or otherwise.